What's for dinner Foodpanda vouchers

Dipl.-Finw. (FH) Wilhelm Krudewig

Where the problems are:

  • The right account
  • Single-purpose voucher
  • Multipurpose voucher
  • Concrete performance obligation

As part of the implementation of the economic stimulus package through the Second Corona Tax Aid Act, the sales tax rate will be reduced to 16% or 5% in the period from July 1, 2020 to December 31, 2020. As part of the bookkeeping, the entrepreneur will have to create new accounts for this period.

1 How to account correctly!

Practice guide: the right account
Account nameSKR 03SKR 04own chart of accountsBalance sheet / income statement item
cash register10001600Cash on hand
Voucher liabilities16043304liabilities from goods and services
Clearing account vouchers17233320

How to account correctly!

With the multi-purpose voucher, the voucher holder can request any delivery or other service from the issuer of the voucher. The issue of the multi-purpose voucher is therefore not an independent service, but an exchange of means of payment, so that no sales tax is incurred.

The voucher amount paid is posted to the "Cashier" account 1000 (SKR 03) or 1600 (SKR 04).

The offsetting entry is made to the account "Liabilities from vouchers" 1604 (SKR 03) or 3304 (SKR 04). This account can be created individually.

Booking record:

cash register

to liabilities from vouchers

2 Practical example for your accounting: Department store sells multi-purpose vouchers

The City-Kaufhaus sells a voucher for 60 EUR to an entrepreneur. The entrepreneur gives this voucher to a supplier's wife on her birthday. Since the City-Kaufhaus sells different products at different tax rates, it is a multi-purpose voucher.

Account SKR 03/04 debitAccount nameamountAccount SKR 03/04 creditAccount nameamount
1000/1600cash register601604/3304Voucher liabilities60

Individual creation of the account necessary

The account "Liabilities from vouchers" must be created individually.

3 vouchers: There are 2 types to be distinguished

Vouchers are ideal gifts if you don't want to take the risk, as with the gift of an item, that the recipient already owns the item or does not like the gift.

It is important that a distinction has to be made between multi-purpose vouchers and single-purpose vouchers in the VAT treatment of vouchers since January 1, 2019.

3.1 Regulation until December 31, 2018

In the case of vouchers, a distinction was previously made between value vouchers and goods or material vouchers. Vouchers for a certain nominal amount can be exchanged for any goods or service at the issuing dealer.

The issue of a voucher was previously only treated as an exchange of means of payment without a service in the sense of VAT. The sales tax only arose when the voucher was redeemed and thus when the specific transaction was made.

Goods or material vouchers, on the other hand, relate to a specifically designated product or service. In the case of goods or material vouchers, the service is specified in more detail when the voucher is issued. Therefore, the amount that was paid when purchasing a voucher was a down payment for the specified service, which was subject to sales tax as a down payment.

3.2 EU uniform regulation since January 1st, 2019

According to § 3 Paragraph 13 to 15 UStG, the following applies to vouchers since January 1st, 2019:

  • A voucher within the meaning of sales tax law is only available if the owner is entitled to use it as a means of payment when purchasing items or services. Vouchers are not instruments that entitle the purchaser to a discount, but do not give him the right to receive such items or services.
  • A single-purpose voucher is a voucher that already has all the information required when it is issued to determine with certainty the sales tax treatment of the underlying sales (place of performance, tax rate). This means that when the voucher is issued, it must be clear which tax rate is to be used when the voucher is redeemed. Taxation takes place at the time the voucher is issued or transferred. The actual performance of the service is then no longer taxed.
  • Multi-purpose vouchers are all vouchers that are not single-purpose vouchers. Multi-purpose vouchers are only subject to sales tax when the delivery or the actual performance of the other service takes place. The issue of the multi-purpose voucher is only an exchange of money for another type of payment and is not yet subject to taxation.

Consequences: The new regulation results in only minor changes compared to the old regulation in practice, but these can be of importance in individual cases.

  • Up until now it was possible to record the receipt of certain services from a certain entrepreneur as a down payment.
  • In such cases, the sales tax is now finally incurred. In the case of vouchers that are not redeemed, there will be no correction of the registered sales in the future.

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